Finance/Admin Officer

Job Description

Job Application ID:       JP/EH/24/00349
Job Title:                        Finance/Admin Officer
Organization:                 Politics for Development Resource Center (PDRC)
Location:                        FCT-Abuja.  

Job Description: 
The Finance/Admin Officer for PDRC will manage the financial and administrative functions of the organization, ensuring efficient and effective operations. This role requires a highly organized and detail-oriented professional with a strong background in accounting, finance, and office administration.  

Key Responsibilities:  
1.    Financial Management:    
  • Maintain accurate financial records, including ledgers, receipts, invoices, and other financial documents.    
  • Prepare and process payments, ensuring all transactions are recorded correctly and timely.     
  • Manage payroll processing, including calculating salaries, taxes, and other deductions.   
  • Prepare monthly, quarterly, and annual financial reports, including balance sheets, income statements, and cash flow statements.   
  • Assist in the preparation and monitoring of budgets, ensuring adherence to financial policies and procedures.
  • Coordinate audits and ensure compliance with financial regulations and organizational policies.   
2.    Accounts Payable and Receivable:     
  • Process accounts payable and accounts receivable transactions, ensuring accuracy and completeness.    
  • Reconcile bank statements and financial records to ensure consistency and accuracy.    
  • Monitor and follow up on outstanding invoices and payments.
3.    Administrative Support:     
  • Manage day-to-day administrative operations, including office supplies, equipment maintenance, and facilities management.   
  • Coordinate meetings, workshops, and events, including scheduling, logistics, and documentation.     
  • Maintain accurate and up-to-date administrative records, including contracts, agreements, and correspondence.
  • Provide administrative support to the management team, including preparing reports, presentations, and other documentation.
4.    Human Resources Support:     
  • Assist with HR functions, including recruitment, onboarding, and employee record-keeping.   
  • Ensure compliance with HR policies and procedures.    
  • Coordinate staff training and development activities.
5.    Procurement and Inventory Management:   
  • Oversee procurement processes, including sourcing, purchasing, and vendor management.    
  • Maintain and update inventory records, ensuring accurate tracking of assets and supplies.  
  • Ensure compliance with procurement policies and procedures.

Job Requirement

Qualifications and Requirements: -       
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. -       
  • A minimum of 3-5 years of experience in accounting and administrative roles. -       
  • Strong knowledge of accounting principles, financial regulations, and office administration procedures. -       
  • Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office Suite (Excel, Word, PowerPoint). -       
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. -       
  • Strong attention to detail and accuracy in financial and administrative tasks. -       
  • Good interpersonal and communication skills, with the ability to work effectively in a team. -       
  • Fluency in at least 2 of the major local languages (Hausa, Igbo and Yoruba) is an added advantage. -       
  • Willingness to travel domestically as required.